The Situation
You applied online and want to follow up with the hiring manager. This is a critical moment in your job search. The right follow-up email can keep you top of mind, demonstrate professionalism, and move the conversation forward. The wrong approach — or no follow-up at all — can cost you the opportunity.
When to Send This Follow-Up
Timing matters. For this situation, send your follow-up within 24-48 hours. Any sooner can feel pushy; any later and you risk being forgotten. HiringReach automatically reminds you when it's time to follow up.
Key Principles for This Follow-Up
- Reference something specific from your previous interaction
- Add new value — don't just say "checking in" or "following up"
- Keep it under 100 words — respect their time
- Include a clear, specific next step or question
- Be professional but warm — match their communication style
What Not to Do
Don't just say "following up" — it adds nothing and signals you have nothing to add. Instead, reference a specific conversation point or share something new.
Don't apologize for following up. Following up is professional and expected. Phrases like "Sorry to bother you" undermine your position.
Don't send a wall of text. If your follow-up is longer than the original email, it's too long. Be concise and purposeful.